We are pleased about your visit on our website as well as your interest in us and our services. We take the protection of personal data very seriously and want you to feel secure when visiting our website. Therefore, we would like to inform you how we implement the privacy policy in our Internet offers. We process personal data, which are collected when visiting our website, in accordance with statutory provisions.

Processing of personal data

Personal data is any information that relates to an identified or identifiable natural person. A person who can be identified directly or indirectly, in particular by association with an identifier such as a name, etc., is considered to be identifiable. Your data will be transmitted securely and encrypted according to the current state of technology and stored exclusively on the servers of the city of Paderborn.

We collect and process your data if you wish to contact the city of Paderborn via special online forms (contact form for general inquiry, Tourism, Residents Query, Public Relations and City Marketing, Events, Sports, Children and Adolescents, Culture, Business), ideas and announcements to the City of Paderborn (form notification of damage and disturbances, suggestions for cycling) or to register for courses or events of the City of Paderborn. The input of your data is voluntary. At any time you have the option to submit your data by post or in person.

In the mentioned forms the following mandatory fields are required:

Contact form for general inquiry, Tourism, Residents Query, Public Relations and City Marketing Events, Sports, Children and Adolescents, Culture and Business:

Salutation, First Name, Surname, Street and Number, ZIP Code, City, Telephone number, E-mail address, Subject, Message (free text), Upload files (pdf or jpeg format).

Details of the damage: category, place of damage, date and time of the damage, exact description of the damage (free text).

Information on registering VHS courses:

Surname, First Name, Year of Birth, Gender, Street and Number, ZIP Code, City, Telephone number, E-mail address, IBAN

In addition, you can voluntarily provide further information and upload documents in the formats specified there. The data listed above will be used to contact or process your request.

If you are interested in employment at the city of Paderborn, you can apply online using the application form of the city of Paderborn. The input of your data is voluntary. At any time you have the option to submit your data by post or in person.

Personal data of the following mandatory fields are collected:

Application form: Basic claim data (Salutation, First name, Surname, Street, Country, ZIP Code, City, Date of Birth, E-mail, Telephone number, Cell phone number, various queries depending on the job description).

In addition, you can voluntarily provide further information (e.g. severely disabled, etc.) and upload documents in the formats specified there. The data listed above will be used to contact or process your request.

We expressly point out that applications, in particular CVs, certifications and other data you provide to us, can contain particularly sensitive information on mental and physical health, racial or ethnic origin, political opinions, religious or philosophical beliefs, memberships in a trade union or political party or sex life. If you transfer such information to us in your application, you expressly agree that the City of Paderborn may collect, process and use this data for the purpose of processing the application. The processing of this data is in accordance with this Privacy Policy and other relevant legislation.

The personal data collected with the form will not be passed on to third parties by the City of Paderborn without your explicit consent, not even to other offices that are not involved in the purpose of the form. The personal data collected with the form will be deleted if you ask the City of Paderborn to do so and / or legal requirements require it.

In addition, we point out that the data you provide may be used to compile statistics on the application process. The compilation of these statistics takes place exclusively for own purposes and takes place under no circumstances personalized but in anonymous form.

Logging while accessing our website

Every access to our website and every download of a file stored on our website is logged. The storage serves internal system-related and statistical purposes. The following information is logged: name of the retrieved file, operating system, date and time of the first and last call, browser type and browser settings, domain from which the file was requested. In addition, the IP addresses of the requesting computers are included in the logging.

Data security

In order to prevent unauthorized access or disclosure and to ensure the accuracy of the data and to ensure the legitimate use of the data, we use appropriate technical and organizational measures. Nevertheless, no electronic communication is completely secure. This means that all data and information that you voluntarily submit to us could be obtained from third parties by way of unlawful data gathering. No responsibility or liability can be accepted by us for the disclosure of information due to errors and / or unauthorized access during data transmission by third parties.

Data transfer to third parties

A transfer to third parties will not take place without your consent. Surveys of personal data and their transmission to government institutions and authorities entitled to receive information are only made within the framework of the relevant laws or insofar as we are obliged to do so by court order. All employees and service companies have been obliged by us to secrecy and to comply with the data protection regulations.

Your personal data will not be transmitted to states or international organizations outside the European Union.

References to external links

This website contains references to websites maintained by third parties.

We assume no responsibility for the references to external links. For their content as well as the compliance with the data protection regulations and the updating of the privacy policy, the operators of the respective websites are solely responsible. The linked pages were checked for possible legal violations at the time of linking. Illegal content was not recognizable at the time of linking. The information, goods or services offered there are neither checked nor supported in any way by the City of Paderborn. Upon notification of violations, we will remove such links immediately.

References to Social Media

On our website are links to social networks, which are marked with the name of the corresponding service. If you select a reference to external social networks on our website, the responsibility is transferred to the operator of the platform. He is also responsible for the content of the page following the call. By connecting to the server of the social network, information about the visit of our website is stored, even if you are not logged in. This information (including IP address) is transmitted directly to the operator of the platform and stored at its location.
 
For more information on the privacy, extent of data collection and processing and use of the data through the social network, please refer to the privacy policy of the operator. If you are already logged in to the social network, selecting the link on our website will lead you directly to your profile. To prevent an assignment to your profile, please log out before visiting our website.
The City of Paderborn uses the following social networks:

Youtube: The website of the external social network YouTube (represented by Google Inc.) is operated exclusively by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94304, USA.
XING: The website of the external social network XING AG is operated exclusively by XING AG, Dammtorstraße 30, 20354 Hamburg, Germany („XING“).

Facebook: The website of the external social network Facebook is operated exclusively by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. For more information on Facebook’s private policy, visit the following link: https://de-de.facebook.com/policy.php

Instagram: The website of the external social network Instagram is operated exclusively by Instagram LLC, 1601 Willow Rd, Mento Park CA 94025, USA. For more information on Instagram’s private policy, visit the following link: : https://help.instagram.com/155833707900388/?helpref=hc_fnav&bc[0]=368390626577968&bc[1]=285881641526716.

Use of Google Maps

Our website uses the Google Maps API, a map service of Google Inc. ("Google"), to display an interactive map and to create directions. By using Google Maps, information about your use of this website (including your IP address) may be transmitted to and stored by Google on servers in the United States. Google may transfer the information obtained through the Maps to third parties, if required by law or as far as third parties process this data on behalf of Google.

Google will never associate your IP address with other Google data. Nevertheless, it would be technically possible that Google could make an identification of at least individual users on the basis of the data received. It is possible that Google's personal information and personality profiles could be processed by Google's users for other purposes that we have no control over. You have the option to disable the service of Google Maps and thus prevent the transfer of data to Google by disabling JavaScript in your browser. We point out, however, that in this case you cannot use the map display on our site.

Google's Privacy Policy & additional Google Maps Terms of Service can be found at https://www.google.com/intl/en_uk/help/terms_maps.html.

Google Maps is operated by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA.

Use of Cookies

We use session cookies on our site. Cookies are small amounts of data that are stored by the operator of a website on your computer. For the performance of some functions of our website, data is stored in cookies (e.g. in the navigation). Temporary cookies are automatically deleted when the browser is closed. They only contain an identification number (session ID), which allows the server to assign the successive requests of the browser to the same user. Temporary cookies are used by many servers, they do not pose a security risk. The data is not stored permanently. The use of time-limited cookies offers you the advantage that you do not have to enter your personal data again and again when filling in various forms in our website.

Most browsers are set to automatically accept cookies. However, you can disable the storage of cookies or set your browser to notify you when cookies are sent. If you have disabled cookies, a so-called session ID serves to identify a person during a coherent access to our website. No Data will be saved on your computer. The session ID will be deleted after you have finished accessing it.

Use of analysis services

Our website uses Matomo (formerly Piwik), which is a so-called web analysis service. Matomo uses so-called "cookies", which are text files that are stored on your computer and that allow us to analyze the use of the website. For this purpose, the usage information generated by the cookie (including your shortened IP address) is transmitted to our server and stored for usage analysis purposes, which serves the website optimization on our part. Your IP address will be immediately anonymized during this process so that you remain anonymous to us as a user. The information generated by the cookie about your use of this website will not be disclosed to third parties. You may refuse the use of cookies by selecting the appropriate settings on your browser; however, in that case you may not be able to use the full functionality of this website.

If you do not agree with the storage and evaluation of this data from your visit, then you can object to the storage and use of the following at any time by mouse click. In this case, a so-called opt-out cookie is stored in your browser, with the result that Matomo does not collect any session data. Attention: If you delete your cookies, this also means that the opt-out cookie is also deleted and may need to be reactivated by you.

Contradiction: You can decide here whether a clear web analytics cookie may be stored in your browser in order to allow the operator of the website to collect and analyze various statistical data.

If you wish to opt-out, click the following link to place Matomo Disable Cookie in your browser.

Your visit to this website is currently covered by the Matomo web analytics. Click here so that your visit is no longer recorded.

Please note that you must repeat the above exemption procedure when you delete your cookies or change the settings for your computer or browser.

Data transfer and electronic communication
With an uncoded transfer of data via the internet, there is a possibility that unauthorised persons will register your presence or falsify your data.

When using the services offered on the website of the City of Paderborn, a Secure Socket Layer (SSL) procedure is employed.

Security note:
If you wish to send messages to the City of Paderborn containing confidential information via uncoded e-mail, please note that their content may be viewed and/or falsified by third parties. The website of the City of Paderborn also contains information and services from other service providers who may record your personal data within the scope of their service offers. Please note that the City of Paderborn is not responsible for the processing and use of this data by the service providers, and that their own conditions apply.

Right to information and contact details
You may obtain information on your personal data stored or if necessary, have it corrected or deleted. Here, the data protection officer of the City of Paderborn, Mr Kotulla, will be happy to help. You are also welcome to contact him if you have questions for the City of Paderborn regarding data protection. You can reach Mr Kotulla as follows: tel. +49(0) 52 51 88 15 92, fax +49 (0) 52 51 88 20 14, e-mail: datenschutzpaderbornde